Administrative Coordinator
You have an organized mind and are a natural problem solver. Your colleagues would describe you as someone who gets it done and consistently completes your responsibilities. You are detail-oriented, always looking for the most efficient and effective ways to accomplish your objectives. Does this sound like you? If so, keep reading. You may be our next Administrative Coordinator.

Role

The Administrative Coordinator at SailFuture is the sole coordinator for 30+ employees and 5 programs. They are responsible for all administrative duties across the organization from accounting to maintenance records to financial aid applications. They are depended on by program leadership to organize and maintain the important information needed to run their program effectively. The Administrative Coordinator is responsible for answering questions like: "How do I request PTO?" "Are all of our programs operating within budget restraints" "When was the oil last changed in our program vehicle?" They handle all of the administrative duties so our hands on staff can maintain focus on empowering our kiddos to change their life outcomes.

Responsibilities include:

Accounting

• Weekly Credit Card Reconciliation
• Monthly Bank Reconciliation
• Coordinate Accounts Receivable
• Coordinate Accounts PayableReceive, vet, approve, and process all employee reimbursements
• Receive, vet, approve, and process employee mileage payments
• Medicaid Billing for Mental Health Services
• Prepare monthly billing documents and submit to the appropriate Medicaid managing entities
• Manage and coordinate all billing disputes
• Child Welfare Compliance and Documentation
• Monitor and Submit weekly, monthly, quarterly, and annual compliance for SailFuture Group Homes
• Prepare for and coordinate Annual Re-Licensure process for Group Home

Human Resources

• Maintain schedule for employee reviews and send reminders to program directors
• Coordinate and manage background screens across the organization
• Coordinate and manage new employee onboarding
• Coordinate training schedules

Special Projects

• Grant Compliance
• Accreditation Management
• Vehicle and vessel registration
• Manage incoming mail
• Event planning and management
• Donor research

Records Management

• Student and intake paperwork
• Medicaid notes
• Financial statements
• Licensure requirements

Other duties as required

Requirements:

• 2-5 years of professional experience
• 1-2 years Quickbooks experience

Qualifications:

• Must be technologically savvy and highly comfortable working in a digital environment (Platforms: Salesforce, Slack, Notion, Google Docs, Google Admin, Nest, etc.)
• Self-starter who is able to work independently
• Problem solver with strong critical thinking skills
• Previous accounting experience, preferably with Quickbooks Online
• Detail oriented
• Meticulously organized
• Ambition to learn and grow
• Excellent verbal and written communication skills

Knowledge and Attributes You Bring to the Team:

• You are aligned with our core values and eager to begin, and capable of sustaining, the work needed to build a legacy project
• Effective communication, both written and oral
• Possesses the GRIT and passion to commit to a long-term legacy project that is bigger than yourself
• Collaborative in your approach
• Flexible and able to thrive in a start-up environment
• Entrepreneurial in your thinking and a creative problem solver
• Lead by example and be excited to work in the trenches

Standout Applicants May Also Bring:

• Bachelor’s degree
• Experience managing a business or non-profit

Benefits:

• $250 per month employee health contribution
• 401k with 6% match
• 2 weeks Paid Time Off

If you're excited about this opportunity with SailFuture, please apply and inquire about our competitive compensation packages.

About SailFuture
The SailFuture is a child welfare agency and a non-profit private career preparatory high school in St. Petersburg, Florida. Our mission is to build innovative programs that empower hard-to-reach youth to transform their life outcomes.
SailFuture, an innovator in the child welfare and juvenile justice field, leverages sailing, therapeutic services, long-term housing, and experiential education to alter the life trajectories of some of society’s highest-risk teens. We believe that transforming hard-to-reach youth life outcomes is only possible through authentic and lifelong relationships between adults and youth.

www.sailfuture.org